So, you’ve decided to host a simple event at home—maybe a birthday party, graduation, or even a small wedding. Before you assume everything will be cheap-cheap, let me stop you right there! Event planning in Kenya, even for small home gatherings, can come with hidden costs.
When budgeting for an event in Kenya, most people only think about the obvious stuff—food, drinks, maybe a tent, and chairs. But there are hidden costs; the silent budget killers. For example, have you thought about those last-minute trips to the supermarket because there’s something you never forgot about?
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Additionally, small things like extra gas for cooking or even buying extension cords for speakers can blow up your budget. Plus, if you’re hiring a caterer or a DJ, some will charge extra for “transport/delivery”—another hidden cost!
Before you know it, your “simple event” has cost twice as much as you planned.
So, as you plan your event in Kenya, keep your eyes open. These hidden costs are real, and they add up fast. But don’t worry—this article will break them all down so you won’t be caught off guard.
Top 5 Hidden Costs When Planning an Event in Kenya
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1. Transaction Fees
You’ve budgeted for the tent guy, the DJ, and the caterer—safi sana. But wait, have you factored in those sneaky hidden costs like M-Pesa charges and bank fees? In event planning in Kenya, most suppliers prefer mobile payments. There’s hardly a way to avoid it.
Every time you send money to suppliers, a little something is deducted. For example, consider that when you send 5K, you have a 57-bob charge. Multiply that by 10 transactions, and suddenly you’ve lost a whole 500 bob!
The best way to deal with it is if paying in installments, combine transactions to reduce fees. Better one big send than ten small ones.
2. Errand Costs
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You think you’re done budgeting, then boom! Your brother needs fuel to pick up the cake. You need to run to town, then Westie, then Karen, to pick up things for the party. On the other end, the decor guy charges extra for delivery. These small hidden costs pile up.
Why do people forget? Because when planning an event in Kenya, we focus on the big things and assume errands. But fuel is expensive, fares add up, and even that “small lunch” you buy to thank yourself for the errands increases spending.
How to deal with it?
- Assign one trusted person to handle errands and track expenses.
- Use piki piki deliveries for small items—cheaper than fuel.
- Pack homemade snacks for your errands.
3. Getting Ready
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When you’re planning, you think there is no need for a new outfit. Then the day draws near, and suddenly, you’re at the salon, buying new shoes, and getting that pair of earrings you wanted.
What’s worse, you do not realize that your gas cylinder is part of the deal. These hidden costs turn a simple event into a “full makeover” budget.
Last-minute panic makes you spend on things you didn’t plan for or forget the things you know are needed. The best way to deal with it is to include gas costs in your budget. Then, put a very limited budget on your outfit only if you can afford it. Otherwise, wear something you already have.
4. Extra Food and Drinks
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You planned for 50 guests, but by 3 PM, your home is packed like a matatu at rush hour. Now you’re running to the nearest butchery for extra beef for your stew, buying more soda, and begging your neighbor for extra chairs.
These hidden costs hit hard because it’s hard to tell how many extras can show up at your event.
How to deal with it?
- Always cook or buy 20% more food than your expected guest count—better safe than sorry.
- Stick to simple, filling foods like rice, chapati, and stew.
- Buy in bulk from wholesalers, as it’s cheaper.
5. Post-Party Damage
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The party was lit, but the morning after can be a different story. Glasses are missing, a chair leg is broken, and your favorite serving spoon has vanished. These hidden costs hurt because you can never plan for them when budgeting for an event in Kenya.
- Best way to deal with it?
- Use affordable or disposable plates and cups.
- Keep valuables locked away.
- Assign someone to supervise items, like soda bottles, that need to be returned for a refund.
Sum-Up: Don’t Let Hidden Costs Surprise You!
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Planning an event in Kenya can feel smooth until those sneaky hidden costs creep in like uninvited guests.
From M-Pesa charges and last-minute errands to extra food, salon splurges, and post-party damages, these small expenses add up fast and blow your budget if you’re not careful.
But now that you know what to watch out for, you can plan smarter, spend wiser, and avoid those unexpected moments. Keep this guide handy, stick to your budget, and enjoy your celebration without stressing over hidden costs!
